How We Calculate Your Cost?
When it comes to pricing your charter bus rental with us, there are a few key factors that go into calculating your total cost. The specifics of your trip such as the distance, duration, time of year, starting and ending locations, and route all play a role. We also take into account the type and size of bus you need for your group. The good news is that we make it easy to get an instant quote online to see estimated prices. Just provide a few details and we’ll give you a breakdown of expected costs for your rental. That way there are no surprises and you can budget properly. Rest assured our experienced team works hard to keep your charter bus rental affordable. We know cost is important which is why we’re upfront and transparent about all pricing factors from the start.
Distance and Length of Trip
When providing a quote for your New Orleans charter bus rental, the first factor we look at is the distance and duration of your trip. Buses can be rented hourly, daily, or by mileage depending on the details of your itinerary. For transportation within New Orleans to hit up the French Quarter, Superdome, or City Park, we typically charge an hourly rate with a 4 hour minimum. This allows flexibility for quick detours and traffic delays. For a multi-day trip down to the bayou, Baton Rouge, or a beach town like Gulfport, we’ll provide a flat daily rate. This simplifies budgeting without nickel and diming you if plans change on the fly. And finally, long haul trips of 100+ miles to Austin or Memphis are quoted by mileage since the distance is the primary cost factor. We’re happy to work with your group’s needs and budget to make sure your transportation is covered. Whether you need a quick lift between Uptown and the Quarter or a highway cruiser for a weekend in Cajun Country, we’ve got you covered.
When You Take Your Trip
The cost of your New Orleans charter bus rental depends heavily on when you plan to take your trip. Certain times of year see spikes in demand that lead to higher prices. If you want to get the best deal, it pays to be strategic about your travel dates. The busy season for charter buses in New Orleans correlates with major local events and holidays. Expect rates to be elevated around Mardi Gras (February/March), Jazz Fest (April/May), French Quarter Festival (April), Voodoo Fest (October), Halloween, Thanksgiving, Christmas, and New Year’s. Prices also tend to rise when the Saints and Pelicans are in season from August through May, as fans travel to home games. School calendars also impact bus rental costs. Prom season in April/May and graduation season in May/June drive up demand. Rates are highest when local colleges like Tulane, Loyola, and UNO are in session from August to May. The exception is summer when school groups take field trips. To summarize, aim for a New Orleans bus rental in January, February, July, or December to get lower prices. And book as far in advance as possible, at least 90 days if you can. This guarantees availability and the best deals on your charter bus.
Starting and Ending Locations
When it comes to the availability and cost of your party bus rental, your starting city and drop off location are key factors. Demand for charter buses varies greatly depending on which Louisiana city you’re starting from. Larger metropolitan areas like New Orleans, Baton Rouge, Shreveport, Lafayette, and Lake Charles have the highest availability since we station plenty of buses in these heavily populated cities. Smaller towns and rural areas have more limited supply, so costs may be higher. We still have buses stationed across every corner of the state though, so we can accommodate your group no matter where your trip originates. The distance our bus needs to travel to your group before you board, known as deadhead mileage, also affects your quote. For example, a trip from Lafayette to New Orleans is 132 miles. Deadheading our bus from New Orleans to Lafayette and back would add 264 miles, increasing your total rental cost. Providing your exact pickup and dropoff addresses allows us to calculate deadhead mileage precisely, so we can give you the most accurate quote possible.
The Size of Your Group
When calculating the price of your bus rental with New Orleans Party Bus Company, one of the biggest factors is the type of bus you choose. We offer a variety of options to suit groups of all sizes and budgets, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Our party buses are great for keeping costs down with smaller groups, as they typically seat 14–40 passengers. Outfitted with party-perfect amenities like LED lights, premium sound systems, and HDTVs, they make every trip a blast without breaking the bank. Minibuses are another budget-friendly choice for groups under 35, with charter bus comforts like reclining seats, WiFi, and DVD players packed into a more compact, fuel-efficient vehicle. For larger groups and long-distance trips, our spacious 47-56 passenger motorcoaches equipped with restrooms, luggage bays, and power outlets are ideal. Or upgrade to an entertainer coach designed for touring bands and celebrities, with bunks, a lounge, and more luxury amenities. The per person cost decreases as you add passengers, so review each vehicle’s size and features to find the best bus for your group’s needs and budget.
How to Keep Costs Down?
When planning a charter bus rental in New Orleans, there are a few key tips to keep costs low. Avoid booking during major events like Mardi Gras, Jazz Fest, or Essence Festival when demand drives prices up. Instead, target months like January or August when tourism is slower. Skip routes through the French Quarter or CBD that require special parking permits or police escorts. These tools quickly increase your total rental fees. If your trip includes the Mercedes-Benz Superdome, be aware that event parking rates apply, even for charter buses. Finally, lock in dates and details as early as possible. Prices tend to rise closer to travel dates as availability decreases. Create a detailed itinerary and call for quotes at least 2-3 months in advance for the best rates. Our reservation specialists know all the ways to trim costs from your New Orleans bus rental while still providing a top-notch transportation experience. Just give us a call at 504-459-0899 whenever you’re ready to start planning your next group trip.
Get You Quote in Just Seconds
With New Orleans Party Bus Company, receiving an instant quote for your upcoming group transportation needs is easy and convenient. Our user-friendly website allows you to get a customized quote in real-time, typically within seconds, saving you time and hassle. Simply visit our website, enter details like the date, pickup location, drop off destination and number of passengers. Our proprietary algorithm instantly calculates the estimated price based on route distance, duration, vehicle type and other factors. The price displayed reflects real-time availability and pricing. There’s no waiting period, back and forth emails or phone calls required. Our system provides complete price transparency upfront, allowing you to quickly evaluate options and make an informed decision. Booking your New Orleans party bus or charter bus rental with us is risk-free. The price you see is the price you pay. There are no hidden fees or surprises. Providing instant online quotes is our commitment to being accountable and transparent with our valued customers. We want to make the process of reserving group transportation as seamless as possible. Experience the convenience yourself. Get your free no-obligation quote in seconds at call 504-459-0899 to speak with a reservations agent directly. We look forward to helping with your transportation needs!
